• Finance Assistant

    Posted: 06/05/2022

    The primary function of the Finance Assistant is to assist the Director of Finance of SafeSpace with all assigned duties within the Finance Department and Administration.
    Responsibilities and Duties
    · Helps in the preparation of Agency Organizational budget by pulling all historical information from system and organizing for new fiscal year. Discussions and review with Director of Finance. Once approved, FA does all mapping and uploading into system for budget.
    · Prepares Federal and State Grant budgets by pulling all historical information from system and organizing for new grant year. Discussions and review with Director of Finance and upon agreement enters/uploads into the granting agencies system or application submission..
    · Responsible for preparation and submission of grant invoices with backup documentation per the grant contract for all grant funders within the contractual time frames.
    · Reconciles Cash Accounts with bank daily.
    · Ensures that incoming donations are recorded accurately daily in the Agency’s financial system.
    · Creates and Posts all Accounts Receivable (non-donations) into Agency’s financial system inclusive of monthly grant invoices
    · Enters Pledges into financial system and maintains log of all Pledge Programs for accuracy reporting monthly
    · Reconciles and Maintains all Balance Sheet Accounts monthly.
    · Reconciles all bank accounts monthly
    · Prepares and Enters Journal Entries for review and approval by the Director of Finance
    · Reviews and Approves Journal Entries generated by Director of Finance as needed
    · Prepares and Distributes Departmental Actual vs Budget reports monthly subsequent to current month end close.
    · Provides assistance in all Agency audits such as Fiscal Year End and Grant monitoring.
    · Bi-weekly preparation of the payroll and workers comp import files.
    · Organize, file and archive all grant billings and other financial records.
    · Responsible to create and maintain standard operating procedures for all tasks regarding this position.
    · Participates in other projects and assist with other duties as requested by the Director of Finance or CEO.
    Qualifications and Skills
    Associate’s degree in Finance/Accounting, with at least 5 years of experience in finance/accounting. Must have excellent knowledge of word, excel, non-profit accounting and office equipment used by SafeSpace, Inc. Job related experience may substitute for formal education on a year for year basis at the discretion of the Chief Executive Officer..
    We offer many benefits including health, dental, and vision insurance, 401K with company match, PTO and holiday pay, and a comprehensive Employee Assistance Plan. 

    Please reply resume to sstagner@safespacefl.org.

    EOE Please call SafeSpace, Inc.at 772-223-2399 if accommodations are needed under ADA.  DFWP