• Director of Purchasing and Warehousing

    Description:
    Knowledge of Florida Statutes, budgeting, cost accounting, contract management, contract
    negotiations, cost avoidance programs, and current industry procurement standards. Skill in
    employee supervision, group dynamics and leadership. Ability to communicate orally and in
    writing.

    Job Summary:
    To provide professional, effective, and efficient procurement, warehousing, and
    property service to students, district staff, vendors, and the public while safeguarding.
    the district’s financial interests, ensuring an adequate level of internal control and
    consistently striving to improve the value of those services.

    Qualifications:
    (1) Bachelor’s degree in Business Administration or related field from an accredited educational institution.
    (2) Four (4) years successful experience in business management.
    (3) Experience in purchasing activity for a governmental or state agency.
    (4) Experience in writing product specifications, bid invitations and requests for proposals.
    (5) Satisfactory criminal background check and drug screening.
    (6) Certified Purchasing Manager (C.P.M) or Certified Procurement Purchasing Officer (CPPO)May substitute certification as a Certified Public Purchasing Buyer (CPPB) with requirement to certify as a C.P.M or CPPO within three years or related certification

    QUALIFICATIONS:
    (1) Bachelor’s degree in Business Administration or related field from an accredited educational institution.
    (2) Four (4) years successful experience in business management.
    (3) Experience in purchasing activity for a governmental or state agency.
    (4) Experience in writing product specifications, bid invitations and requests for proposals.
    (5) Satisfactory criminal background check and drug screening.
    (6) Certified Purchasing Manager (C.P.M) or Certified Procurement Purchasing Officer (CPPO) May substitute certification as a Certified Public Purchasing Buyer (CPPB) with requirement to certify as a C.P.M or CPPO within three years or related certification
    KNOWLEDGE, SKILLS AND ABILITIES:
    Knowledge of Florida Statutes, budgeting, cost accounting, contract management, contract negotiations, cost avoidance programs, and current industry procurement standards. Skill in employee supervision, group dynamics and leadership. Ability to communicate orally and in writing.

    JOB GOAL
    To provide professional, effective, and efficient procurement, warehousing, and property service to students, district staff, vendors, and the public while safeguarding the district’s financial interests, ensuring an adequate level of internal control and consistently striving to improve the value of those services.

    PERFORMANCE RESPONSIBILITIES:
    Service Delivery
    *(1) Manage and administer all aspects of assessing, developing, and implementing effective purchasing, property management and warehousing programs for the district in accordance with applicable law, rules and procedures.
    *(2) Write specifications and prepare bid invitations for all purchases requiring bids with the exception of insurance.

    DIRECTOR OF PURCHASING AND WAREHOUSING (Continued)
    ©EMCS
    Board Approved: 04/25/06
    Revised: 03/11/08
    Revised: 07/28/09
    Revised: 07/21/11
    Revised: 12/12/22
    *(3) Assist as necessary in the preparation of bid invitations for construction projects.
    *(4) Assist schools and departments with technology purchases.
    *(5) Evaluate bids received, make recommendations for School Board action, and issue purchase orders or contracts as applicable after bid approval.
    *(6) Assist with the management of personal property, including record keeping, auditing and disposition.
    *(7) Provide access to current state purchasing contracts for use with School Board purchases.
    *(8) Maintain and provide access to a reference library of awarded suppliers for expediting purchases of supplies and equipment.
    *(9) Evaluate and make recommendations for major purchases that are in the best interests of the school district.
    *(10) Assist in the development of administrative guidelines, bid specifications, and procedures for reviewing/tabulating bids.
    *(11) Maintain and provide public access to all bid, award, and contract utilization records.
    Inter/Intra-Agency Communication and Delivery
    *(12) Interact with outside agencies, businesses and the community to enhance the understanding of district initiatives and priorities and to elicit support and assistance.
    *(13) Issue vendor 1099’s.
    *(14) Respond to inquiries and concerns in a timely manner.
    *(15) Keep supervisor informed of potential problems or unusual events.
    *(16) Serve on district, state or community councils or committees as assigned or appropriate.
    *(17) Provide oversight and direction for cooperative purchasing with other agencies.
    *(18) Assist in the interpretation of programs, philosophy and policies of the district to staff and the community.
    *(19) Advise staff regarding regulations, procedures, prices, quality of merchandise and potential vendors.
    *(20) Work closely with district and school staffs to support school improvement initiatives and processes.
    Professional Growth and Improvement
    *(21) Develop and implement ongoing training programs in the effective use of purchasing, property management and warehousing programs.
    *(22) Maintain a network of peer contacts through professional organizations.
    *(23) Keep informed and disseminate information about current research, trends and best practices in areas of responsibility.
    *(24) Maintain expertise in assigned areas to fulfill project goals and objectives.
    *(25) Facilitate the development, implementation and evaluation of staff development activities in assigned areas.
    *(26) Attend training sessions, conferences and workshops as assigned or appropriate to keep abreast of current practices, programs and legal issues.

    Systemic Functions
    *(27) Assist in the development of School Board policies.
    *(28) Represent the district in a positive and professional manner.

    *(29) Develop or assist in developing the department budget and monitor its implementation as required.
    *(30) Supervise assigned personnel, conduct annual performance appraisals and make recommendations for appropriate employment actions.
    *(31) Prepare all required reports including a periodic review of compliance with purchasing procedures relating to district purchases made without prior purchasing approval.
    *(32) Develop annual goals and objectives consistent with and in support of district goals and priorities.
    Leadership and Strategic Orientation
    *(33) Provide leadership and direction for assigned areas of responsibility.
    *(34) Provide leadership and guidance in the development of annual goals and objectives for assigned department or program.
    *(35) Assist in implementing the district’s goals and strategic commitment.
    *(36) Exercise proactive leadership in promoting the vision and mission of the district.
    *(37) Set high standards and expectations and promote professional growth for self and others.
    *(38) Utilize appropriate strategies and problem-solving tools to make decisions regarding planning, utilization of funds, delivery of services and evaluation of services provided.
    *(39) Collaborate with Finance Department and contribute to the planning and operation of the district.
    *(40) Demonstrate initiative in identifying potential problems or opportunities for improvement and take appropriate action.
    *(41) Use appropriate styles and methods to motivate, gain commitment and facilitate task accomplishment.
    Perform other tasks consistent with the goals and objectives of this position.
    *Essential Performance Responsibilities

    PHYSICAL REQUIREMENTS:
    Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.
    Job Description Supplement 11

    TERMS OF EMPLOYMENT:
    Administrative Pay Grade Director 250 days worked per year (12 months)

    EVALUATION:
    Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

    Application Procedure:
    Apply online
    .Online Employment Application | Open Positions (applitrack.com)

    Salary Information: Administrative. Pay Grade Director. Two hundred fifty days worked per year (12 months). FLSA Exempt.